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  1. All IT-related orders MUST be first submitted to SMPH IT for review.  This allows us to verify the purpose for the hardware and make any suggestive changes based on source (UW-authorized vendor), system with a supportable warranty that involves rapid repair turn-around, IT tested and reliable models, and appropriate hardware for the intended purpose.  Other than vendor-required computers, orders must go through UW channels to ensure compatibility with campus device management

  2. Order requests can be submitted to us using our web form found here (Purchase Request): https://it.med.wisc.edu/documents/purchase-request/ (please include as much information as possible; vendors involved, listed hardware requirements, intended purpose for the machine or software, lab or person it is for)

  3. SMPH IT will aim to respond within 24-48 hours and review the information in order to offer the best suggestion or approval.  Once approved, we will submit the order to your department's financial administrator for purchase and CC you on the email.  We will make a note on our order tracking sheet of this request date.  PLEASE NOTE, computers will be shipped first to SMPH IT and will need 24-72 hours for setup.  Also, due to the impact of COVID, we have seen significant delays at times for certain products.


RECOMMENDED HARDWARE (based on a 5-6 year replacement cycle) more information here, SMPH Administration - Recommended equipment for staff purchase:

PC Desktop

  1. Dell OptiPlex 5000 SFF (General Lab Use / Staff) - $750 ; i5-12500, 16 GB RAM, 256 GB SSD, 3-Year Warranty w/onsite repair
  2. Dell Ultrasharp U2422H 24" Monitor - $247
  • Ordering Info for Financial Admins Only: 

    (Tower) Visit Shop@UW https://shopuwplus.wisc.edu/> Click Login (using Net ID) > Click IT Supplies and then Dell PunchOut > On the left check "Desktop" > On the listing for OptiPlex 5000 SFF $750, click "Add to Cart"

    (Monitor) (Shop@UW > IT > Dell) On the left check "Monitors" > On the listing for the U2422H Monitor $247, click "Add to Cart" > Click on the Cart symbol in the upper right and proceed to create order requisition / order

PC Laptop

  1. Dell 7430 w. Pro plus configurable (General Lab Use / Staff) - $1295 ; i5-1240P, 16 GB RAM, 256 GB SSD, 14" 1920x1080 FHD LCD, 3-Year Warranty w/onsite repair
  • Ordering Info for Financial Admins Only: 

    (Laptop) Visit Shop@UW https://shopuwplus.wisc.edu/> Click Login (using Net ID) > Click IT Supplies and then Dell PunchOut > On the left check "Laptops" > On the listing for Latitude 7430 w. Pro plus configurable $1295, click "Add to Cart"

MAC Desktop

SMPH IT does not recommend Mac purchases unless there is a business case need for one.  There are known challenges to working with University systems and the cost to hardware value is prohibitive with competitive offerings on the PC side.  That said, if a Mac is needed, these are our current recommended models and are still fully supportable:

  1. Mac Mini (Search for Z12N) (General Lab Use / Staff) - $908 Apple M1 chip with 8‑core CPU and 8‑core GPU, 256GB SSD with configured 16  GB RAM Upgrade + 3-Year AppleCare Warranty for Schools
  2. Magic Mouse (Search for MK2E3AM/A) and Magic Keyboard - US English (Search for MK2A3LL/A)
  3. Dell 24 USB-C Hub Monitor - P2422HE - P2422HE 24" USB-C Monitor - $246
  4. Ordering Info for Financial Admins Only:

    (Tower) Visit Shop@UW https://shopuwplus.wisc.edu/ > Click Login (using Net ID) > Click IT Supplies and then Apple Punchout > Click the magnifying glass search in the upper right and earch for Z12N then hit enter.  Once it comes up select "configure" > Check the option for 16GB unified memory and then click "Add to Cart" > On the cart screen check the box for 3-year AppleCare for Schools and then click "Update".  Price should reflect $908
    (Mouse) - Search for MK2E3AM/A ; cost is $79
    (Keyboard) - Search for MK2A3LL/A ; cost is $99
    Once all items are added to the cart and the 3-Year AppleCare for the Mac Mini is selected, price should be $1,333.  Can then complete order.

MAC Laptop

  1. (PREFERRED) 14-inch MacBook Pro - Space Gray (Search for Z15G) - Apple M1 Pro chip, 512GB SSD, 16GB RAM, ADD 3-YEAR AppleCare Warranty for Schools - $2,048
  2. (ALTERNATIVE BUDGET OPTION) 13-inch MacBook Air: Apple M2 chip with 8-core CPU and 8-core GPU, 256GB - Space Gray (Search for MLXW3LL/A) Apple M2 Chip, 256GB SSD, CONFIGURE for 16GB RAM, ADD 3-YEAR AppleCare Warranty for Schools - $1,428
  3. USB-C Hub/Mini Docking Station (SMK-Link) - $76.20 (Shop@UW CDWG CDW PART: 4274004) (Adds 3x USB-A ports, 1x HDMI port, 1x Ethernet, Power-Pass Through, and Camera Card Reader) 
  • Ordering Info for Financial Admins Only:

    (Laptop) Visit Shop@UW https://shopuwplus.wisc.edu/ > Click Login (using Net ID) > Click IT Supplies and then Apple Punchout > Click the magnifying glass search in the upper right for the model listed in our recommendations then hit enter.  Once it comes up select "configure" > For the "Air" model, click the option for 16GB unified memory and then click "Add to Cart" (If ordering the Pro, just put in quantity 1 and add to cart)> On the cart screen check the box for 3-year AppleCare for Schools and then click "Update".  Price should reflect $2,048 for the Pro or $1,428 for the Air, click "Send Proposal" and proceed to order

    (Travel Dock) Visit Shop@UW https://shopuwplus.wisc.edu/ > Click Login (using Net ID) > Click IT Supplies and then CDWG Punchout > type 4274004 into the search and hit enter > You should see USB-C Hub/Mini Docking Station  - click "Add to Cart" and proceed to order

Printer

  1. Black / White:  HP LaserJet Pro 4001ne Monochrome Network Printer (Shop@UW > IT Supplies > B&H Store > BH #HE4001NE) ; $349
  2. Color:  HP Color LaserJet Pro M454dn - color ; Shop@UW > IT Supplies > CDWG > CDW PART: 5583114 ; $584.97
  3. Multi-Function w/Scanner:  HP Color LaserJet Pro M479FDN Multifunction Printer (Shop@UW > IT Supplies > B&H Store >  BH #HEM479FDN) ; $814


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