UW ICTR offers regular training on the use of OnCore, our centralized clinical research management software. This document explains how to obtain access and training for the system, and includes a calendar of upcoming training sessions.

General Training Information

Currently, OnCore staff offer several training sessions, each covering a different part of the system. Every six weeks, a full round of these training schedules is provided over the course of 2 weeks. These training sessions are open to all current users and all prospective new users. For a description of each session and the next scheduled training, please see below.

Access for New Users

It is requested that all new staff complete the OnCore New User Access Request Form before the training. This will allow OnCore staff to initiate the approval process, track the new staff member's training progress, and recommend the appropriate sessions based on their usage requirements. The new user access form can be found here: Request Access to ICTR OnCore.

Schedule of Training Sessions

Below are listed all upcoming training sessions. Please review these session offerings at the links below and use the link provided for each course to register via the OHRD website. If you have urgent need for training on one or more parts of OnCore, are unable to attend these sessions, or have any questions regarding which course you should register for please email the ICTR OnCore support staff at ictroncore@ictr.wisc.edu.

Protocol Coordinator / Regulatory TrainingUpcoming Session(s)TimeLink to Register
This training covers basic protocol setup in OnCore, including inputting general information about the protocol, participating institutions, and staff. 

This session also covers submitting, documenting and tracking required regulatory information in OnCore; specifically, IRB/DMC reviews and protocol staff HSP/HIPAA certifications.  

Learn the steps needed to move a new protocol through SMPH Review and Study Registration process to Open the Protocol to Accrual. 
Wed, March 13, 2019  

Tue, April 30, 2019
9:00 AM - 12:00 PM  

9:00 AM - 12:00 PM
Enroll in 03/13 session 

Enroll in 04/30 session



Financial Coordinator TrainingUpcoming Session(s)TimeLink to Register
This combined session covers the creation of the protocol calendar (specification) in OnCore, including the schedule of visits and procedures conducted at those visits. 

Learn how to use the Financials Console to configure financial parameters, identifying cost centers, and standard of care vs. research procedures. Also learn how to use OnCore to prospectively create or verify a research study budget
Fri, March 15, 2019  

Thu, May 2, 2019
9:00 AM - 12:30 PM  

9:00 AM - 12:30 PM
Enroll in 03/15 session 

Enroll in 05/02 session



Study Coordinator TrainingUpcoming Session(s)TimeLink to Register
This session covers registering subjects, scheduling and documenting visits, verifying procedures conducted, and submitting billing slips to ensure correct billing of research procedures. Wed, March 20, 2019  

Wed, May 8, 2019
9:00 AM - 12:00 PM  

9:00 AM - 12:00 PM
Enroll in 03/20 session 

Enroll in 05/08 session



Invoicing & Milestones TrainingUpcoming Session(s)TimeLink to Register
This optional session covers all the configuration needed to use OnCore for invoicing external sponsors, including the automatic generation of invoiceable charges based on subject visits, and the use of OnCore for tracking payments and reconciling the research budget.Thu, March 21, 2019  

Thu, May 9, 2019
10:00 AM - 12:00 PM  

12:00 PM - 2:00 PM
Enroll in 03/21 session 

Enroll in 05/09 session



Questions or Clarifications Needed Regarding ICTR OnCore Training

Please Contact ICTR OnCore Support for more information.

Below is a listing of future training dates.


June 2019 Training

ClassDateTime

Protocol Coordinator & Regulatory TrainingWednesday, Jun 199:00am-12:00pm
Financial CoordinatorFriday, Jun 219:00am-12:30pm
Study Coordinator TrainingTuesday, Jun 259:00am-12:00pm
Invoice TrainingWednesday, Jun 269:00am-11:00am

August 2019 Training

ClassDateTime

Protocol Coordinator & Regulatory TrainingTuesday, Aug 69:00am-12:00pm
Financial CoordinatorWednesday, Aug 79:00am-12:30pm
Study Coordinator TrainingTuesday, Aug 139:00am-12:00pm
Invoice TrainingWednesday, Aug 149:00am-11:00am

September 2019 Training

ClassDateTime

Protocol Coordinator & Regulatory TrainingTuesday, Sep 1712:00pm-3:00pm
Financial CoordinatorWednesday, Sep 189:00am-12:30pm
Study Coordinator TrainingFriday, Sep 2010:00am-1:00pm
Invoice TrainingThursday, Sep 191:00pm-3:00pm

November 2019 Training

ClassDateTime

Protocol Coordinator & Regulatory TrainingTuesday, Nov 129:00am-12:00pm
Financial Coordinator)Wednesday, Nov 139:00am-12:30pm
Study Coordinator TrainingTuesday, Nov 1912:00pm-3:00pm
Invoice TrainingWednesday, Nov 2012:00pm-2:00pm
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