1. All IT-related orders must be first submitted to SMPH IT for review.  This allows us to verify the purpose for the hardware and make any suggestive changes based on source (UW-authorized vendor), system with a supportable warranty that involves rapid repair turn-around, IT tested and reliable models, and appropriate hardware for the intention.  Other than vendor-required computers, orders must go through UW channels to ensure compatibility with campus device management
   
   
2. Order requests can be submitted to us using our web form found here (Purchase Request): https://it.med.wisc.edu/documents/purchase-request/ (please include as much information as possible; vendors involved, listed hardware requirements, intended purpose for the machine or software, lab or person it is for)
   
   
3. SMPH IT will aim to respond within 24-48 hours and review the information in order to offer the best suggestion or approval.  Once approved, we will submit the order to your department's financial administrator for purchase and CC you on the email.  We will make a note on our order tracking sheet of this request date.  PLEASE NOTE, computers will be shipped first to SMPH IT and will need 24-72 hours for setup.  Additionally, all computer vendors are experiencing significant shipping delays due to COVID at this time.

RECOMMENDED HARDWARE:

PC Desktop

1. Dell Optiplex 5090 SFF (General Lab Use / Staff) - $703 ; i5-11500, 16 GB RAM, 256 GB SSD, 3-Year Warranty w/onsite repair
2. Dell Ultrasharp U2419H 24" LCD Monitor - $228
   

• Ordering Info for Financial Admins Only: 
  
  (Tower) Visit Shop@UW https://shopuwplus.wisc.edu/> Click Login (using Net ID) > Click IT Supplies and then Dell PunchOut > Under Standard Configurations in the middle of the page type 5090 in the search > On the listing for Optiplex 5090 $703, click "Add to Cart"
  
  (Monitor) (Shop@UW > IT > Dell) Back in the Search type 24 > On the listing for the U2419H Monitor $228, click "Add to Cart" > Click on the Cart symbol in the upper right and proceed to create order requisition / order

PC Laptop

1. Dell Latitude 7420 (General Lab Use / Staff) - $967 ; i5-1135G7, 16 GB RAM, 256 GB SSD, 14" 1920x1080 FHD LCD, 3-Year Warranty w/onsite repair

• Ordering Info for Financial Admins Only: 
  
  (Laptop) Visit Shop@UW https://shopuwplus.wisc.edu/> Click Login (using Net ID) > Click IT Supplies and then Dell PunchOut > Under Standard Configurations in the middle of the page type 7420 in the search > On the listing for Latitude 7420 $967, click "Add to Cart"

MAC Desktop

SMPH IT does not recommend Mac purchases unless there is a business case need for one.  There are known challenges to working with University systems and the cost to hardware value is prohibitive with competitive offerings on the PC side.  If a Mac is needed, these are our current recommended models:

1. Mac Mini (General Lab Use / Staff) - $903 Apple M1 chip with 8‑core CPU and 8‑core GPU, 256GB SSD with configured 16  GB RAM Upgrade + 3-Year AppleCare Warranty for Schools
2. Dell Ultrasharp U2419H 24" LCD Monitor - $228

• Ordering Info for Financial Admins Only:
  
  (Tower) Visit Shop@UW https://shopuwplus.wisc.edu/ > Click Login (using Net ID) > Click IT Supplies and then Apple Punchout > Click the magnifying glass search in the upper right and type MGNR3LL/A then hit enter.  Once it comes up select "configure" > Check the option for 16GB unified memory and then click "Add to Cart" > On the cart screen check the box for 3-year AppleCare for Schools and then click "Update".  Price should reflect $908, click "Send Proposal" and proceed to order
  
  (Monitor) follow instructions under PC section for ordering monitor

MAC Laptop

1. MacBook Air (General Lab Use / Staff) - $1218 13-inch MacBook Air: Apple M1 chip with 8-core CPU and 7-core GPU, 256GB - Space Gray with configured 16 GB RAM Upgrade + 3-Year AppleCare Warranty for Schools
2. SMK-Link USB-C Travel Dock - $74.30 (Adds 3x USB-A ports, 1x HDMI port, 1x Ethernet, Power-Pass Through, and Camera Card Reader) 

• Ordering Info for Financial Admins Only:
  
  (Laptop) Visit Shop@UW https://shopuwplus.wisc.edu/ > Click Login (using Net ID) > Click IT Supplies and then Apple Punchout > Click the magnifying glass search in the upper right and type MGN63LL/A then hit enter.  Once it comes up select "configure" > Check the option for 16GB unified memory and then click "Add to Cart" > On the cart screen check the box for 3-year AppleCare for Schools and then click "Update".  Price should reflect $1218, click "Send Proposal" and proceed to order
  
  (Travel Dock) Visit Shop@UW https://shopuwplus.wisc.edu/ > Click Login (using Net ID) > Click IT Supplies and then CDWG Punchout > type 4274004 into the search and hit enter > You should see USB-C Hub/Mini Docking Station  - click "Add to Cart" and proceed to order
  
  

Further PC Accessories and Hardware Recommendations (Docking Stations, Phone, etc) can also be found here: https://confluence.med.wisc.edu/x/CYB6Aw