3. Create Activity

Basic

• Update start and end date
  • End date removes the activity from listings
  • Set end date as month 

• Update Type to Lab, Exam, etc.

• Update client to correct department

• Update video start to - pre-encounter learner part display (if door scenario is the trigger)

• Assign Case to Activity

Participants

• Faculty group - PA Owners

• SP group - Always standardized patients

• Learner group created/selected for this event

Assignments

• Faculty Evaluations
• Peer to peer evaluations

Options

• Check 3rd box on the left column (data entry only allowed from manually authorized workstations)

• If using faculty evaluations select Jump to classic FON data entry...  this helps with faculty view

Reports

• Learner access
  • Video review
  • Allow peer access to video (for peer to peer)

• Check enable report access for learners during the activity

• Check the selected reports to allow students to access their own videos

• Ensure all are check under-report reviewer access

Advanced Scheduling

• Create timeslots
• Click Add New event

•  Enter the title, start date, start time 
• Update number of time slots, length, and time after (Typically 2 minutes for SPs)

• Select create all timeslots

• Create a "special timeslot" for a break with no time after. (Typical Break is 7 minutes)

• Stations - room numbers.   (FYI purple A is a walkthrough space for SPs, and Purple DEF is preferred over ABC due to column by room C)
  • Select the number of rooms assigned for the event and click continue

• Case will be set as Event, update Room to assigned rooms; i.e. Orange A, Purple B, etc. (PA typically uses Orange and Purple for patient encounters and green and blue for write-ups)

• Spots - Select custom enter number of students

• Generate assignments 
  •  Assign all students to the event under move to

• Ensure unchecking keep previous assignments
• You can enter students in a specific order for room layout, or select randomize

• To view the schedule once the above items are complete click on the date hyperlink.

• You can manually override and move students around as needed.
• Click compact view for a printable schedule of rooms and students